Tutoring sign-up sheet
Whether you run peer tutoring at a school, a writing center at a college or a volunteer homework club, the sign-up problem is the same. You have a few tutors, a lot of students and a calendar that keeps changing. Bookable slots with a clear cap let students take a place without you running a waitlist in your inbox.
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- Math 1-to-1Maya R.
- Math 1-to-1Open · Mon Nov 2, 4–4:30pm
- Reading groupDev K., Aisha B., Tomás G., Sam O'Neill0 of 4
- Math 1-to-1Open · Wed Nov 4, 3:30–4pm
- Math 1-to-1Open · Wed Nov 4, 4–4:30pm
- Essay help groupHannah L.4 of 5
One-to-one or small groups
Use one-to-one slots for homework help and anything personal, like a college essay. Use small groups for practice and exam review, where students learn from each other's questions. Both can sit on one sheet:
- "Mon 3:30pm: Math 1-to-1" holds one student
- "Tue 3:30pm: Reading group x4" holds four
Keep groups to four to six. Above that, a tutor stops being able to look at everyone's work.
Session length
Thirty minutes suits most homework help, especially for younger children. Use 45 to 60 minutes for exam prep or essays. Leave five minutes between one-to-one sessions so the tutor can write a note and reset.
What to ask
- The student's name, if a parent is booking
- Year or grade
- "What do you want to work on?"
The last question changes the session. A student who writes "simultaneous equations" gets a tutor who has the right worksheet ready.
If you run tutoring for minors, follow your organization's safeguarding rules. Sessions are usually in a shared space, never one adult alone with a child behind a closed door. Put the location in the slot or the description.
No-shows
The biggest drain on a tutoring program is the empty booked slot. Reminders the day before and an hour before help a lot. Each reminder carries the student's link to cancel, so a student who is not coming frees the slot for someone on the waitlist. For persistent no-shows, a per-person limit of one booking a week keeps things fair.
Exam season
Demand spikes before exams. Open extra group sessions rather than more one-to-ones, and let students join a waitlist for the popular times so you can see where to add tutors.
A ready list
The starter text above sets up a week with four one-to-one math slots and two groups. Paste it into Dibs, add your tutors' real times, and share the link on your class page or noticeboard with a QR code. Students book from a phone without an account, get a calendar file, and can reschedule from their own link.
Tutoring sign-up sheet: questions
How long should a tutoring session be?
Thirty minutes for one-to-one help with homework, 45 to 60 for exam prep or writing. Younger children focus better in shorter sessions.
How big should a tutoring group be?
Four to six students lets a tutor check everyone's work. Set the slot limit to the number you can really help, not the number of chairs.
How do I handle students who book and don't show up?
Reminders cut most no-shows. Students also get a link to cancel, which frees the slot for someone on the waitlist. For repeat no-shows, a per-person limit of one booking a week helps.
Can parents book on behalf of a younger child?
Yes. Ask for the student's name as a question, since the parent's name and email will be on the sign-up.
Related templates
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Classroom volunteer sign-upA weekly classroom volunteer schedule: reading helpers, library day and centers, one or two parents per slot, with swaps and reminders.- Audition sign-up sheetLet performers book their own audition slot: 5 to 10 minutes each, a buffer for the panel, and a callback list later.
Coffee hour sign-upFill your church coffee hour or fellowship hosts for the month: one or two hosts per Sunday, a checklist, and a reminder on Saturday.
Make yours in a minute.
Start from this list, change what you need, and share one link. Nobody needs an account.