Bake sale sign-up sheet

How much to bake

Start from your buyers. A school pickup, a church coffee hour and a market stall each draw a different crowd. Assume each buyer takes about two items. For 150 families walking past at pickup, that is around 250 to 300 items, or roughly 20 dozen across all the bakers.

Count in dozens and trays, not "a bake". "Cookies, a dozen x8" tells a baker exactly what to make. "Bring something" gets you one large cake that takes up half the table.

What sells

• Cookies, brownies and cupcakes, because people eat them on the spot
• Anything individually wrapped
• A few gluten-free or nut-free bakes, clearly labelled
• Whole cakes only if you plan to slice them

Price in round numbers so change is easy, and have one pricing sheet for the table so bakers do not have to guess.

Labels and food rules

Ask bakers to tape a small label to each tray with what it is and the main allergens: nuts, gluten, dairy, egg. Some schools and councils have rules about food sold to the public, so check yours before the sheet goes out and paste the rule into the description.

Helpers

Split the selling into 90-minute shifts with two or three people each. Add a setup slot for the tables and a cash float slot for whoever brings change and the card reader. These are the lines that stay empty, so list them by name.

Timing

Share the sheet two to three weeks ahead. Ask for drop-off at a set time on the morning, or the evening before for anything that keeps. Remind bakers two days before, when they are buying butter, and again the morning of with the drop-off spot.

A ready list

The starter list above covers a mid-sized school sale with around 300 items, two selling shifts, setup and the cash box. Paste it into Dibs and every line gets its own limit. When cookies hit eight bakers, the line shows as full and the next person picks another bake. Bakers and helpers sign up from the same link, with no account and no ads.