Free planning tools
Small calculators for the sums organizers do on the back of an envelope. Each one shows its working, then turns the answer into a sign-up sheet you can share. Free, no sign-up.
Potluck calculatorHow many mains, sides, salads, desserts, drinks and bags of ice to ask for, from your guest count.Use it once you have a rough headcount and need to decide what to ask each household to bring. It counts kids under 12 as half a portion, rounds every line up and shows the math for each one. For 40 adults at a 3-hour dinner it asks for 4 mains, 4 sides, 3 salads, 4 desserts and 5 drink sign-ups.
Volunteer shift plannerSplit an event into shifts and see how many volunteers and volunteer-hours you need.Use it when an event needs people on duty for set hours: a fundraiser, a race, a food drive, an overnight vigil. Shifts can overlap for a handover, each role can have its own headcount, and an end time before the start runs into the next day. An 8am to 4pm Saturday in 2-hour shifts of 4 comes to 16 sign-ups and 32 volunteer-hours, worth about $1,156 at Independent Sector's rate.
Already know your numbers? Make the sheet.
Type your list, one thing per line. Add “x3” when a slot needs three people.
